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DemolitionEstimates
Demo Estimating and Business Management — Fast, Simple, All in One
AI-powered demolition estimation and field management. Win more bids with accurate quotes, track crew and job progress, send branded invoices, and collect payments — from first bid to final invoice, all in one platform.
Why Demo Contractors Choose DemolitionEstimates
Stop Underbidding Complex Demo Jobs
Every demo job has a different complexity, debris load, equipment mix, and crew size — and every one of those variables affects your margin. DemolitionEstimates accounts for all of it before you send the quote, so you're not finding out what the job actually cost after the fact.
Cut Bidding Time in Half
Multi-step guided estimates walk you through job specs, debris types, materials, equipment, labor, and fees — with built-in demolition defaults. Send your first professional quote in minutes without starting from a blank spreadsheet. Fully customize every rate as you go, or revert to defaults any time.
Scale from Solo Operator to Full Crew
A solo demo contractor can be up and running in minutes — import existing clients straight from QuickBooks and start estimating. A multi-crew operation gets GPS clock-in/out, crew mobile app, route optimization, and multi-company support without missing a beat. No other estimating tool scales like this.
Demolition Estimation & Field Management
Every tool a demolition contractor needs to price, schedule, and invoice jobs
Your Business, Supercharged by AI
Four AI tools built right into how you already work — not add-ons, not gimmicks
Know exactly what to charge for every teardown
Your pricing coach, always on. Chat with an AI that has analyzed every demolition estimate you've sent — win rates, complexity margins, and QuickBooks labor and equipment costs — and tells you exactly where to raise or lower prices.
- Selective interior demo: you win more often when complexity adds at least $8/sq ft
- Your operator rate is $95/hr — contractors winning similar jobs charge $115
- Chat: "Am I recovering excavator rental costs on commercial teardowns?"
- QuickBooks labor and equipment costs feed into every recommendation
Your AI Pricing Coach
AI Smart Scheduling
Select your unscheduled jobs, pick a date range, and get a geographically optimized week — built in seconds.
- Groups unscheduled jobs geographically across your chosen date range
- Returns a day-by-day plan with a confidence score and AI reasoning per day
- Accounts for job complexity and crew requirements when building the schedule
AI Route Optimizer
One click optimizes your crew's entire day — accounting for dump site hours, job complexity, and drive times.
- Optimizes driving order across all active demo sites for the day
- Shows miles saved, time saved, and fuel cost reduction per run
- Accounts for transfer station hours and job complexity automatically
AI Report Builder
Ask a question in plain English and get the report instantly — no formulas, no spreadsheets, no setup.
- "Which complexity tiers had the highest margins last quarter?" → instant breakdown
- "Show me all unpaid invoices over $1,000" → filtered list
- "How many commercial teardowns did I win vs. lose this month?" → win rate
Tools That Understand Demo Jobs
Every feature designed to save time and maximize profitability on demolition projects
Demolition Cost Calculator
Every cost category accounted for — complexity, square footage, labor by role, equipment, and custom fees. See your margin before you send a single quote.
- Itemized breakdown by category
- Apply discounts or premiums seamlessly
- Professional branded PDF estimates
- Control which line items clients see — and in what order
Adjust Scope on the Spot
Walk-throughs surface surprises — an extra structure, added haul-off, a change in method. Update the estimate as the scope shifts and the cost recalculates instantly, so the number you hand over always matches the job in front of you.
- Edit complexity, labor, or equipment and reprice instantly
- Revise any estimate, even after it's been sent
- Updated branded PDF regenerated automatically
- Re-send the revised quote in one tap
Complexity-Based Cost Adjustments
Describe the job scope and the estimator suggests a complexity level with a recommended cost adjustment and minimum price floor. A tight interior selective demo gets priced differently than a full structural teardown — automatically, based on what the job actually involves.
- Complexity suggestions based on job scope
- Minimum cost floor per complexity level
- Automatic adjustment applied to estimate
- Tailored to your operation
Labor Costing by Role
Demolition laborers, equipment operators, and foremen all bill at different rates. Track hours and headcount per role. Set days on site and travel costs calculate per employee, automatically.
- Laborers, operators & foremen — each at their own rate
- Exact labor cost calculated automatically
- Travel cost calculated per crew member
- Rates built around your market
Project Scheduling
Schedule demolition projects with equipment availability, crew assignments, and permit timelines. Stay organized across all jobs.
- Calendar & timeline views
- Equipment availability tracking
- Email & text clients job reminders automatically
- Crew scheduling conflicts
Materials & Equipment Library
Comes pre-loaded with excavators, concrete saws, permits, asbestos inspections, fencing, and more — then fully customize. Add your own items with custom names, units, and pricing. Costs auto-total instantly.
- Fully custom item names & units
- Set your own pricing per item
- Unlimited custom line items
- Defaults included, easily overridden
Pricing That Adapts to Every Job
Comes pre-loaded with square footage brackets, location modifiers (Rural, Suburban, City), and job type adjustments — then set every rate to match how you actually price. All adjustments stack automatically, no math required.
- Default brackets & rates ready to go
- Customize every modifier to your market
- Location & job type adjustments stacked
- All adjustments shown on the estimate
Invoicing, Change Orders & E-Signatures
Convert any estimate to a client-ready invoice with one click, then send a signing link for e-signature approval. Scope grew mid-demo? Bill the change order or overage as an additional invoice on top of the original — the first one stays untouched. Send a payment link and sync to QuickBooks automatically.
- One-click estimate to invoice
- Public e-signature signing links
- Bill change orders & overages as additional invoices
- Repeat a past invoice in one click
- Payment links + QuickBooks sync
How It Works
Walk through every cost category in order. Autosave keeps your work safe between steps — no losing progress.
Client Information
Select or create a client, enter the project address, and set the preferred contact method.
Job Specifications
Job type, complexity level, square footage, and location. All inputs come with smart defaults — tweak anything to match how you price. Adjustments apply the moment you make a selection.
Debris Removal
Add debris types — concrete, wood, metal, and more — with quantity in tons or cubic yards. Each material has its own rate, set by you.
Materials & Equipment
Pre-configured items like excavators, skid steers, waste bins, permits, asbestos inspections, fencing, and more. Add, remove, or adjust any item to match your operation.
Labor & Rates
Add laborers, operators, and foremen with your own hourly rates and headcount. Travel cost splits across each crew member automatically.
Additional Fees
Fixed dollar amounts or variable percentage markups. Mobilization fees, surcharges, or any custom line item.
Summary & Send
Full itemized breakdown, all adjustments applied, PDF estimate generated, and a signing link sent to the client.
Everything You Need to Run Demolition Jobs
Stop losing money on underpriced demo jobs. Manage estimates, debris, crews, and profitability in one specialized platform.
Labor & Equipment Costing
Laborers, operators, and foremen each bill at different rates. Track headcount and hours per role — travel costs split per crew member automatically. Add equipment from your library and costs total instantly.
Intelligent Pricing Engine
Square footage brackets, complexity tiers, residential vs. commercial job type adjustments, and rural/suburban/city location markups — all applied automatically as you fill in job details.
Distance Based Pricing
Per-mile charges, fixed rates beyond a set distance, and tiered distance pricing — all calculated automatically using real Google Maps data. Know your exact travel cost before you quote.
Crew Management
Assign demolition crews, track equipment operators, and manage labor rates by project.
Profitability Reports
Track project margins, equipment utilization, and crew performance analytics.
Crew Mobile App
Every crew member gets their own mobile app — get notified of upcoming jobs, clock in/out, view job details, submit timesheets, and communicate with clients from their phone.
Field Reps — Invoice & Collect On-Site
Give trusted crew a field rep seat: build the invoice from your pricing catalog, record cash or check payments, and send payment links — all from their phone before they leave the site.
QuickBooks Integration
Bidirectional sync with QuickBooks. Import clients and employees, export invoices, and keep your books in perfect order.
Automated Client Notifications
Custom email and SMS for every key event — estimate sent, approved, or expiring; invoice created, due, overdue, or paid; job scheduled, reminder, completed, and crew ETA. Write your own subject lines and message text for each trigger. Choose exactly which details appear, attach PDFs, and embed payment or signing links automatically.
Stripe Payments Built In
Send a payment link the moment an estimate is approved. Clients pay online via Stripe — funds deposit directly into your account. No separate payment processor needed.
Lead Form Integration
Embed a branded lead capture form on your website. New inquiries land directly in your dashboard as clients, ready to estimate — and you get an email the moment a new lead arrives.
Dump Locations
Landfills, recycling centers & transfer stations
Tax Management
Multi-rate tax configuration
Client Management
Bulk import, history & lead tracking
Leave Management
Time-off requests & approvals
Multi-Step Autosave
Progress saved automatically as you work
Geofenced Clock In/Out
Auto clock in/out when crew arrives on site
Multi-Company Support
Manage multiple locations or entities
Team Roles & Permissions
3 roles, 40+ settings per user
Client Feedback Requests
Auto-sent after job completion
Weekly & Monthly Reports
Scheduled admin summary emails
Equipment Tracking
Manage rental & owned equipment
Always-Current PDFs
Old versions flagged automatically
Powerful Integrations
Works with the tools contractors already use
QuickBooks Online
Connects both ways with QuickBooks Online — send estimates, invoices & clients to QB, import employees & expenses from QB.
Timesheet Export
Export timesheets straight to QuickBooks with hours, labor costs, and job codes.
QuickBooks Payments
Already on QuickBooks? Send payment links directly through QB — clients pay by card or bank transfer with no extra setup.
Google Maps
Instant address autocomplete, real-time distance calculations for travel pricing, turn-by-turn crew routing, and accurate ETA sharing with clients — all powered by live Google Maps data.
Stripe Payments
Prefer Stripe? Connect your account and send a payment link the moment an estimate is approved. Clients pay online — funds deposit directly into yours.
One number. Every conversation.
No separate phone system, no extra steps. Your company number is built right into your account — get a local number in one click.
One-Click Setup
Get a local company phone number instantly — no carrier contracts, no hardware.
Customizable Notifications
Auto-send payment links, estimate sent, invoice due, job reminders, crew on the way, arrival confirmations, and more — via SMS or email.
Number Privacy — Both Ways
Crew never see a client's real number. Clients never see a laborer's personal cell. You control whether crew call through the proxy or their own phone.
Two-Way Messaging
Crew message through the mobile app. Clients reply to your company number. All conversations thread by job in the admin panel.
Full Communication History
See every call and text sent through your company number — by you or your crew — all logged by job. No manual entry needed.